Implementing project management software in your business

image_implementingprojectThe rapid development of online tools and applications is prompting more and more businesses to look at web-based project management software that can be available to team members from anywhere at all times. There are many benefits to these work systems and businesses of all sizes can make use of them and provide access to their employees.

Web-based applications are often offered as Software as a Service (SaaS) applications and millions of users are logging into these online systems on a daily basis. With so many benefits to offer, these applications are being implemented in both small and large businesses with great success. SaaS provides a very convenient, effective, and affordable solution for the growing global market and will allow a company to effectively manage its tasks, projects, and employees. Convenience is becoming increasingly important in these frenetic times, and this is an important benefit offered by the use of a web-based system.

With so many e-mails, documents, messages and telephone calls, the move to a centralised system that can store and manage all project information also makes complete sense. A project management software application can help to improve productivity by providing easy access to project management information for users, availability at all times, task delegation, and effective document management for all users. In addition, you have the peace of mind of knowing that your information is safe and backed up on a regular basis to protect you from any data loss or damages. Finding information is also straightforward and, with a simple search, you can locate updates, documents and tasks.

A reliable application will enable users to access the system from anywhere in the world, eliminating the need for everyone to be in the same physical location. You can connect with users across a number of sites – ideal for companies that have offices or departments in multiple locations – and when employees are not in the office, they can still connect and update tasks and documents from their own locations, ensuring that information is always accurate and available to everyone.

Task delegation is essential and project managers or owners need the ability to add new tasks and assign team members to them. Team members will be able to update a task’s progress, allowing fellow team members to know the status of every task simply by simply logging in. The system can be set up so that users will receive notifications of anything important that may happen, such as a task update, uploaded documents, or new assigned tasks. Automatic notifications mean that a user is aware of any updates and can log in to view the details of the item from wherever they are. This adds to the convenience that the system has to offer and will definitely benefit teams that are constantly on the road or employees that are often away from their physical office.

Reporting and dashboard facilities are crucial for any team and need to be provided by your project management software. Reports will give you instant insight into a specific project or can provide you with valuable information about all your projects. Dashboards are usually meant for management or senior staff members who use this information to analyse certain aspects of the projects. You can identify areas for improvement within your project office and get an instant overview on various projects and programmes.

Furthermore, web-based systems are easily scalable with your business, making them ideal for any company and allowing for a secure system that can be updated whenever needed. The system can be used by users in multiple locations and it won’t be necessary to download or install multiple systems for each user. This makes information more reliable since it is shared between users and always updated. Any user with access can log in to the system and retrieve information at any time, updating their own tasks or sending additional documents to other users.

Are you looking for project management software that will allow project owners to ensure the success of their projects and increase their team’s productivity, regardless of where their employees are based? If so, try a free 30-day trial of Project Portfolio Office (PPO) today at

PPO is an award winning online project portfolio management and collaboration application. PPO is simple, immediate, secure and affordable. PPO is flexible and can be configured to support any methodology.

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Author: Guy Jelley

Guy is one of the founders of PPO and is the company’s CEO. He is very passionate about the Project Management industry, and through this also very driven. Guy is a husband & father of 2, loves jazz, soccer and is a huge Spurs fan.

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