In Part 1 of this two-part series, we discussed the what, the why and the how of Data Quality. We are now going to expand on that by giving you examples of metrics and monitoring that have been implemented by our clients on their Data Quality journey. The monitoring dashboard in PPO is a great tool to use to evolve your Data Quality metrics. The standard Monitoring Dashboard already provides some of the basic metrics to ensure that your users are logging in and updating PPO as required. We can help you take this further and tailor the metrics to support the monitoring that you would like to do
Data Quality ensures that information on hand in PPO is up to date and relevant. It is a measure the PMO can use to ensure that reporting is thorough and regularly done. It is also a tool that the Project Manager can use to consistently manage their project professionally and according to the reporting standard of the project management office (PMO).
Delivering projects more often than not involves multiple resources who need defined activities with a clear start and end date to get the work done. The hardest part is usually communicating and managing progress and timelines to your stakeholders. And that’s where PPO comes in. PPO enables project teams to see all of a project’s tasks in one place and is a great tool for the real-time reporting of project progress.
Our newest features have landed, join us as we take them for a spin at the upcoming webinar! Are you ready to explore our newest features? In the last few months, we’ve been tirelessly working to improve PPO’s capabilities and we believe that our latest enhancements will level up your PPO user experience. The upcoming webinar will showcase how best to adopt these awesome features, learn from experienced consultants and get answers to frequently asked questions. Here’s what you can expect…
One question that comes up regularly from programme and project managers is “How do I group my related projects and programmes in PPO?” The answer depends on what you want to achieve by grouping them.
You have probably noticed that whenever you update items such as Health Indicators, Comments Risks and Issues in PPO, the “Action / Response” is cleared of the previous comments in that field. This can be frustrating to a user who maybe just forgot to update another field like the Risk Owner or Follow-up date when previously editing. This auto clear function is a setting that can be changed, but before making this change, the pros and cons of doing so should be weighed.
Up until 2019, PPO approached project portfolio management (PPM) software implementations in a typically waterfall approach. We would spend full days with our clients meticulously taking down requirements and then carefully crafting the best solution to meet those requirements – and it worked well – so why did we change our ways? Well, let’s think of the typical issues PPM software implementations face using a waterfall approach.
Over the years in training sessions with users, one question has been consistently asked when we get to the ins and outs of uploading and maintaining documents in PPO, “Can’t I just drag and drop my documents into PPO?”
PPO’s document entity provides users with the ability to upload documents of any format. This in turn makes collaboration on documents possible and provides the means to track compliance to governance which are both important features for all project environments. It also becomes a safe storage space where you and your project team can access a centralised project document repository from any device.